RE: General Data Protection Regulation - GDPR
The GDPR will apply in all EU member states from 25 May 2018. This will affect how schools manage personal data and how this is protected and shared. This regulation replaces the previous Data Protection Act 1998.
As a school, we need to hold personal information about your child on our computer system and in paper records to help us with their educational needs. The Headteacher is responsible for their accuracy and safe-keeping. Please help to keep your child’s records up to date by informing us of any change of circumstances.
School staff have access to your child’s records to enable them to do their jobs. From time to time information may be shared with others involved in your child’s care, if it is necessary. Anyone with access to your child’s records is properly trained in confidentiality issues and is governed by a legal duty to keep their details secure, accurate and up to date.
All information about your child is held securely and appropriate safeguards are in place to prevent accidental loss.
In some circumstances we may be required by law to release your child’s details to statutory or other official bodies, for example if a court order is presented, or in the case of public educational issues. In other circumstances you may be required to give written consent before information is released – such as the educational reports for insurance, solicitors etc.
To ensure your child’s privacy, we will not disclose information over the telephone or fax unless we are sure that we are talking to you - the parent/carer. Information will not be disclosed to family and friends unless we have prior written consent and we do not leave messages with others.
To comply with GDPR, we have updated our Privacy Notice. A copy of this is available on our website. We have also updated the consent of information we currently hold. Please complete the attached form and return to the school, in an envelope, no later than Monday 11th June 2018.
Should you have any further questions, please do not hesitate to contact me or the school office.
Mrs Lisa Dicker